STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

Records Management

BP 3-110

EFFECTIVE: September 10, 2014
APPROVED: September 10, 2014
RE-AFFIRMED: August 9, 2017

REFERENCES: Article 72, Part 2, Title 24, C.R.S. Colorado Open Records Act (CORA); State and Federal retention and privacy laws and regulations

ISSUED BY:
/ Dr. Russel J. Meyer /
Dr. Russell J. Meyer, Chair

Policy Statement

It is the policy of the Board to maintain records in compliance with State and Federal retention and privacy laws, comply with the Colorado Open Records Act and protect records maintained by the Colleges and the System office.

Scope

This policy applies to the System office and all System community colleges.

Procedures

The System President shall develop such system-wide procedures as are reasonably necessary to protect and maintain records and provide rules for responding to public records requests in a manner that prevents unnecessary interference with the regular discharge of official duties. The System office and each System community college shall designate a custodian of records to coordinate records retention and maintenance and receive and coordinate responses to public records requests.