APPROVED: September 19, 2022
EFFECTIVE: August 16, 2023
REFERENCE(S): Board Policy (BP) 9-80, Academic Standards and Practices
/ Joseph A. Garcia /
Joseph A. Garcia, Chancellor
This procedure applies to the Colorado Community College System, including its Colleges (CCCS or System).
This procedure concerns the admission and enrollment of students at CCCS and establishes a procedure for student load, time status, late registration, and academic renewal.
Academic Standing describes a student’s successful progression with respect to maintaining progress toward their degree or certificate program. Academic Standing applies to all students who have completed 9 or more credits at a CCCS College. Academic Standing shall be applied consistently and uniformly within each College. Colleges will determine Academic Standing following the posting of the majority of term grades for each semester, and academic standing may be recalculated based on late or adjusted grades. For students who have completed fewer than 9 credit hours, the College will monitor satisfactory academic progress through an Academic Alert process. These students are not subject to Academic Standing.
Academic Standing values include the following:
All academic suspensions are for one term only. If a student who has served a suspension wishes to return, the student will be allowed to re-enroll only after meeting with an academic advisor. The student will be placed on Returning Support for their return semester. Students suspended from one College are not suspended from other Colleges within the System.
Students placed on Academic Suspension will be notified of their status and given the opportunity to appeal. Students must appeal their suspension based on procedures developed by the College issuing the suspension in order to continue enrolling at that College. Each College’s appeal process should incorporate an element where the student demonstrates what has changed and why they will perform better in the future. Appeal consideration will be based on statements and documentation as submitted by the student. College processes for approving or denying appeals must be based upon objective factors.
If the College approves an appeal, appeals for subsequent Academic Suspensions should address why the student was unsuccessful on the prior appeal, and what additional measures have been taken to ensure success.
If the student’s suspension appeal is approved, the student will be placed on Performance Support.
If the student’s suspension appeal is not approved, the student may be dropped from all courses registered for in upcoming terms at the College, based on the College’s procedures.
In order to help CCCS students achieve success, returning students may request a one-time academic renewal from a CCCS College where up to 30 credit hours of poor academic performance may be excluded from their GPA calculation. The following procedures apply to applications for academic renewal:
Notwithstanding the above procedures, a CCCS College may automatically grant academic renewal for students through the statewide Colorado Reverse Transfer Program if the student’s four-year institution data shows they have been successfully progressing, and granting academic renewal will result in the awarding of an Associate’s degree.
NOTE: Federal and state financial aid eligibility rules require all attempted credits be included when determining the length of time to completion. Therefore, coursework excluded as part of the Academic Renewal is included when calculating financial aid eligibility.
CCCS reserves the right to change any provision or requirement of this procedure at any time and the change shall become effective immediately.