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SP 4-10a – Application and Enrollment

Colorado Community College System / System Procedure

SP 4-10a

EFFECTIVE: June 17, 2019
REVISED: February 11, 2026

REFERENCE(S): Board Policy (BP) 4-10, Admission, Continued Enrollment, and Reenrollment of Students; 8 C.F.R. Subchapter B, Part 214, Nonimmigrant Classes

APPROVED:

/ Marielena DeSanctis /
Marielena DeSanctis, Ph. D., Chancellor

Application

This procedure applies to the Colorado Community College System, including its Colleges (CCCS or System).

Basis

This procedure concerns the admission and enrollment of students within CCCS and establishes procedures for when students apply, when students may enroll, when they must re-apply, and how students are classified.

Definitions

“Active”: A student who has been admitted within the prior three terms (Fall, Spring, Summer) or has completed an academic course within the prior three terms.

“Certificate”:A focused credential tied to a particular career or competency. Certificates of under 15 credit hours are generally not eligible for federal financial aid.

“Concurrent Enrollment Student”: A high school student taking college courses for both college and high school credit at a CCCS College or at their home high school.

“Degree”: An awardable credential (e.g., Associate of Arts, Associate of Science, Associate of Applied Science, Associate of General Studies, Associate of Fine Arts, Associate of Engineering Sciences, Bachelor of Applied Science, Bachelor of Science, Master of Physician Assistance Studies).

“Inactive”: A student who has not been admitted or has not completed an academic course within the prior three terms. Concurrent Enrollment students do not become inactive while they are still in high school.

“International Student”: F1, M1, M3, J1, J2, and H3 visa holders based on the Integrated Postsecondary Education Data System (IPEDS).

“Program”: An arrangement of college-level credit courses and/or experiences designed to accomplish predetermined objectives leading to the awarding of a degree, certificate, or eligibility for a transfer agreement.

“Transfer Student”: A student who is transferring from another institution with or without credit.

Procedure

Application for Admission – General:
Students who apply to CCCS Colleges and have their applications accepted pursuant to Board Policy 4-10, may begin during the term for which they apply or any of the following two consecutive terms. After three terms with no completed/graded credit-bearing courses, students will be considered inactive and must reapply in order to have their residency reevaluated and academic program reconfirmed. Students who have an application hold will need to address their hold with the College before their applications will be accepted. Pursuant to section 6109 of the internal revenue code, all applicants with a social security number (SSN) or Individual Taxpayer Identification Number (ITIN) are required to provide their SSN or ITIN while applying to an institution of higher education.

Applying as a Concurrent Enrollment Student:
Concurrent Enrollment students will apply in the same manner as all students, completing the application for admission. Once Concurrent Enrollment students graduate high school, they will be considered a new first time student at the CCCS College where they attended as a Concurrent Enrollment student, however, they do not need to reapply unless they did not complete/receive a grade in a credit bearing course within the prior three terms.

Applying as an International Student:
Students who apply to CCCS Colleges as F1, M1, M3, J1, J2, and H3 visa holders, regardless of who issues the visa, are considered International Students and may have additional requirements before they can be admitted, including, but not limited to:

  • Proof of financial self-sufficiency
  • Ability to meet status-specific non-immigrant requirements
  • Ability to meet College-specific language requirements

Student Type:
Students will be classified as one of the following student types upon admission to a CCCS College:

H (High School Student) —

  • A student currently in high school who is taking college level courses while in high school for credit through a state approved Concurrent Enrollment provider.
  • High school students will remain an “H” student type until they graduate from high school or receive a high school equivalency.

    P (High School Diploma Completer) —

    • An adult student without a high school diploma or equivalency, who is enrolled in a completion program at a community college.
    • Student status will remain “P” until they complete their equivalency program.

    N (New First Time Anywhere) —

    • A student who has never attended college since completion of high school or receiving a high school equivalency. Also used for IPEDS First Time In College (FTIC) designation.
    • Students formerly coded as “H” or “P” will be considered “N” once they graduate high school or receive a high school equivalency.
    • New First Time Anywhere students who begin in the Summer will be coded as New for the immediately subsequent Fall semester.

    T (Transfer Student) —

    • A student who has attended another college other than the college they are applying to, prior to their planned start term, even if they did not complete a term at their prior college.
    • Transfer students who begin in the Summer will be coded as Transfer for the immediately subsequent Fall semester.

    V (International Student Admit) —

    • A student who is enrolled for credit at an accredited higher education institution in the U.S. on a temporary visa issued by a CCCS College (primarily F1 and M1 visa holders), and who is not an immigrant (permanent resident with an I-51 or Green Card), an undocumented person, or a refugee.

    R (Re-Admit) —

    • A student who has previously attended the College (but not within the prior three terms) to which they are currently applying.

    G (Guest Student) —

    • A student who is attending a college or university other than the one they are applying to (including other CCCS Colleges), who intends to transfer their classes back to the other college or university.
    • Any learner who is not seeking a degree or certificate.
    • Learners are classified as Guest Students only for a single term. Any learner seeking to take courses must seek Guest Student status with the College for each applicable term.

    X (CO Online @ Guest Student) —

    • A Colorado Online student taking a class at a College that is not their home College. Colorado Online classes, no matter where taught, automatically populate on the student’s home College transcript.
    • Colorado Online Guest Student status is dependent on where their class is being taught, and student type is assigned automatically.

    C (Continuing Student) —

    • All student types will change to Continuing Student when they re-enroll for a subsequent term while still active unless otherwise specified.

    Disclaimer

    To the extent that any provision of this System Procedure (SP) is inconsistent with State or Federal law or existing Board Policies (BPs), the law and BPs shall supersede and control.

    Nothing in this SP is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee for any term or to promise that any specific process, procedures, or practice will be followed or benefit provided by the System.

    Revising this Procedure

    CCCS reserves the right to change any provision or requirement of this procedure at any time and the change shall become effective immediately.