STATE BOARD FOR COMMUNITY COLLEGES AND OCCUPATIONAL EDUCATION

Evidence Preservation

BP 3-100

EFFECTIVE: September 10, 2014
APPROVED: September 10, 2014

REFERENCES: State and Federal Law

ISSUED BY:

/ Richard E. Martinez, Jr. /

Mr. Richard E. Martinez Jr., Chair

Policy Statement

It is the policy of the Board that all employees who are placed on notice of litigation that has commenced, or that is reasonably anticipated, shall preserve evidence that might be relevant to the litigation or potential litigation, including paper and electronic records and physical evidence. Records required to be preserved include all documents, e-mails, reports, photographs, videos, films, drawings, recordings, voice mail messages, or any other form of written or electronic communications related to the claim or potential claim.

Scope

This policy applies to all employees of the State Board for Community Colleges and Occupational Education throughout the State.

Procedures

The System President shall develop a system-wide procedure documenting the process for creation, distribution, and implementation of litigation hold notices to assure evidence preservation.