SP 4-10a – Application and Enrollment

Colorado Community College System / System Procedure

SP 4-10a

EFFECTIVE: June 17, 2019

REFERENCES: CCCS Board Policy 4-10; C.R.S. 23-7-110; CRS 23-60-101, 102, 103, 201; CRS 23-5-106; CRS 22-34-101; CRS 22-35-102, et seq.; CRS 16-11-212, CRS 25-4-901-907

APPROVED:

/ Joseph A. Garcia /
Joseph A. Garcia, Chancellor

Purpose

This procedure concerns the admission and enrollment of students at the Colorado Community College System (CCCS or System) colleges and establishes a procedure for when a student applies, when students may enroll, when they must re-apply, and how students are classified.

Application

The procedure applies to all Colleges within the System.

Definitions

Program: An arrangement of college-level credit courses and/or experiences designed to accomplish predetermined objectives leading to the awarding of a degree, certificate, or eligibility for a transfer agreement.

Degree: An awardable credential (e.g., Associate of Arts, Associate of Science, Associate of Applied Science, Associate of General Students, Bachelor of Applied Science, Bachelor of Science, Master of Physician Assistance Studies).

Certificate: A focused credential tied to a particular career or competency. Certificates of under 15 credit hours are generally not eligible for federal financial aid.

Active: A student who has been admitted within the prior three terms or has completed an academic course within the prior three terms.

Inactive: A student who has not been admitted or completed an academic course within the prior three terms. Concurrent Enrollment students do not become inactive while they are still in high school.

Transfer Student: A student who is transferring from another institution with or without credit.

International Student: F1, M1, M3, J1, J2, and H3 visa holders based on the Integrated Postsecondary Education Data System (IPEDS).

Concurrent Enrollment Students: High school students taking college courses for both college and high school credit at a CCCS institution or at their home high school.

Procedure

APPLICATION FOR ADMISSION – GENERAL

Students who apply to CCCS institutions and have their applications accepted pursuant to Board Policy 4-10, may begin during the term for which they apply or any of the following two consecutive terms. After three terms with no completed/graded credit bearing courses students will be considered inactive and must reapply in order to have their residency reevaluated and academic program reconfirmed. Students who have an application hold will need to address their hold with the college before their applications will be accepted.

APPLYING AS A CONCURRENT ENROLLMENT STUDENT

Concurrent Enrollment students will apply in the same manner as all students, completing the application for admission. Once Concurrent Enrollment students graduate high school, they will be considered New First Time students at the CCCS institution where they attended as a Concurrent Enrollment students, and do not need to reapply unless they did not complete/receive a grade in a credit bearing courses within the prior three terms.

APPLYING AS AN INTERNATIONAL STUDENT

Students who apply to CCCS institutions as F1, M1, M3, J1, J2, and H3 visa holders, regardless of who issues the visa, are considered International Students and may have additional requirements before they can be admitted, including, but not limited to:

Proof of financial self-sufficiency;
Ability to meet status-specific non-immigrant requirements; and
Ability to meet College-specific language requirements.

APPLYING AS A DACA OR ASSET STUDENT

Both ASSET and DACA students may be classified as a resident for tuition classification purposes. Students will be considered for ASSET first. If they do not meet the requirements as an ASSET student, they may be considered for DACA.

STUDENT TYPE

Students will be classified as one of the following student types upon admission to a CCCS institution.

H (High School Student):
- A student currently in high school who is taking college level courses while in high school for dual credit.
- High school students will remain as an “H” student type until they graduate from high school or receive a high school equivalency.

N (New First Time Anywhere):
- A student who has never attended college since completion of high school or received a high school equivalency.
- Students formerly coded as “H” will become “N” once they graduate high school or receive a high school equivalency, and as long as they have completed a credit bearing class with a grade within the prior three terms, they will not need to reapply. If their residency was “Resident” when they applied as an “H” student, they will remain a resident. If their residency was “Non-Resident,” they may be revaluated to determine if they now qualify for resident tuition.
T (Transfer Student):
- A student who has attended another college other than the college they are applying to, prior to their planned start term, even if they did not complete a term at their prior college.
V (International Student Admit):
- A student who is enrolled for credit at an accredited higher education institution in the U.S. on a temporary visa issued by a CCCS college (primarily F1 and M1 visa holders), and who is not an immigrant (permanent resident with an I-51 or Green Card), or an undocumented immigrant, or a refugee.
R (Re-Admit):
- A student who has previously attended the college (but not within the prior three terms) to which they are currently applying.
G (Guest Student):
- A student who is attending a college or university other than the one they are applying to (including other CCCS colleges) who intends to transfer their classes back to the other college or university.
C (Continuing Student):
- All student types will change to Continuing Student when they re-enroll for a subsequent term while still active with the following exceptions:
  - High school students will remain as a High School student type until they graduate high school or receive a high school equivalency.
  - New First Time Anywhere and Transfer students who begin in the Summer will be coded as New or Transfer for the immediately subsequent Fall semester.
  - Guest Students may not continue unless they make arrangements with the college they are attending to continue at that college.

Disclaimer

To the extent that any provision of this SP is inconsistent with State or Federal law or existing State Board for Community Colleges and Occupational Education Policies (BPs), the law and BPs shall supersede and control.

Nothing in this SP is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee for any term or to promise that any specific process, procedures or practice will be followed or benefit provided by the System.

Revising this Procedure

CCCS reserves the right to change any provision or requirement of this procedure at any time and the change shall become effective immediately.